1y ago

Looking for some Google Workspace alternatives

After my private Gmail was leaked somewhere, I've started to receive an enormous amount of spam that came through into my inbox, which made me switch to Proton and a self-hosted SimpleLogin setup.

So I decided, I might as well dirch Google entirely, for private and work-related stuff.

While Proton already covers Mail and Calendar, I'm in search of alternatives for the following services to replace.

Meet: I like the idea of starting a quick meeting by simply sending a link to a customer, who can join instantly. What would be an equivalent software to do that? I tried Mattermost, but it seems more like a Slack alternative, with invites, etc. and is overkill for my case. Revolt chat looks like a Discord alternative.
Drive: In short, If possible, I'd prefer one consolidated place to access and edit files. Docs, Excel, PDFs, pictures, videos, etc... Is Nextcloud really the only option here, with the corresponding plugins for onlyoffice and memories (photos)? I tried running thst on an intel nuc, and it's slow as hell.

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I've talked mad shit about Nextcloud repeatedly. That said, I keep trying it. Almost compelled to make it work for me. This stubbornness lead me to NextcloudPi. And I don't know what they do to that image/build, but it works very well on my Pi 4 w/4GB. Then I tried it in a docker container on my main server and it ran like trash again. So, ymmv? Easy enough to stand it up for a test though.
I'm a huge fan of Seafile. It's the best Google drive/Dropbox replacement, imo. It does support Collabora or Open Office integration as well, but I can't get that to work. Take that as a sign of me still learning rather than a slight against the product. I will say though, their documentation needs work. It's quite a mess.
- Yeah... NC is really bad. I like the idea of the project, but the stack they chose to write it in, PHP, is just not suitable for such tasks
  
  I think nextcloud suffers more from carrying along legacy code rather than blaming it on php. There's tons of stuff written in php that performs well.
  It's definitely not the right tool for every job, but it's also not the wrong tool for every job. Which goes for most programming languages. I've seen it work fine on high traffic environments. It also carries a legacy reputation from php 5 and before. I haven't kept up with it much in the last few years though.
  Which nextcloud tasks do you think php is unsuited for? (Genuine question)
- Hi! I am also looking for an alternative to Google Docs more oriented to LibreOffice. You said you tried Collabora for ARM64 on Nextcloud, Docker or both?
  
  I have NextcloudPi image running on a Pi 4 with a CODE server and Nextcloud Office both installed from the Nextcloud "app store". This is working great for office type docs.
  I will say I tried to do the same with Nextcloud docker images from linuxserver.io as well as the official AIO image and could not get the Office function to work. Both of those ran horribly on my older server too, so I gave up on them. NextcloudPi seems to be highly optimized and running well on the Pi 4.

In danger of stating the obvious, I would suggest nextcloud for google drive (and their office equivalent) replacement , since it is very well integrated in most operating systems and there are many apps/add-ons for it. You can even integrate your web services into their web dashboard. I’m in the process of moving my iCloud stuff there.
- NextCloud 😂 😂 https://lemmy.world/comment/346174
  Well to be fair it might be as reliable as iCloud...
  
  So your complaints are mostly about the mail app? Because I have not tried that yet, mail is something I have not yet moved away from iCloud.. I think, we are not at 1 Tb data in NC yet, will remember what you said when we reach that and everything is on fire 😅 What do you use for working simultaneously on the same file at the same time, if may ask, I’m interested in learning more about NC alternatives.
- I‘m also migrating from iCloud (to NC among other things) and its been slow to say the least. Things I struggle with:
  setting up photo alternative with face recognition (recognition app is okayish but not as strong as I‘d like)
  getting whatsapp to somehow backup outside of iCloud
  getting my passwords out of iCloud (you need a mac for that) into vaultwarden
  NC being quite slow now that a couple apps and mid 5 digits of photos are in there, will try memcache soonish
  For those who don’t know NC, these things are 1/10 of the stuff that NC is actually good at imo.
  How is your experience so far?
  
  I use the password app in nextcloud. I really like how the app is integrated into iOS. I have set it to be my only autofill and migrate the passwords manually when I need them. For whatsapp, my solution was to delete it and all other meta accounts some years ago without backup 💁🏻‍♀️ matrix is my messenger of choice, btw. We defeat the slowness of NC with enough power, I guess, but a more efficient service would surly lessen our electricity costs (but we invest in solar in long term anyway) About photos, I have honestly no clue yet, and since my girlfriend definitely keeps her fotos there, and we have a shared photo library, I fear I’m pretty stuck there. Additionally, I have invested quite some time cleaning it by deleting shitposts from the old WhatsApp times.
- I may also add that if one doesn't want to host something himself, Hetzner offers quite cheap Nextcloud instances with admin access and thus the possibility to add users/apps.

Meet -> Jitsi
For Drive, do you need the editor to be web-based? If not, you could just enable SSH access and access it through SFTP using keyfile authentication.
- Thx... will have a look into jitsi. I thought it was just a webrtc server that other services can connect to via plugins.
  A web based editor is a necessity, so I can acces files from anywhere, which I also do sometimes.
  
  Which file formats do you mainly use? You can likely open them on mobile or desktop as long as you have a viewer for the filetypes without requiring a web-based viewer/editor, which would reduce the strain on the server as well.
  It also makes the server setup way simpler, as it just deal with hosting and serving files, and the data processing / rendering is all done locally.
  Easier to do backups too.

Acronyms, initialisms, abbreviations, contractions, and other phrases which expand to something larger, that I've seen in this thread:

Fewer Letters	More Letters
HTTP	Hypertext Transfer Protocol, the Web
NAS	Network-Attached Storage
RPi	Raspberry Pi brand of SBC
SBC	Single-Board Computer
SSD	Solid State Drive mass storage
SSH	Secure Shell for remote terminal access

5 acronyms in this thread; the most compressed thread commented on today has 6 acronyms.

[Thread #226 for this sub, first seen 19th Oct 2023, 18:25] [FAQ] [Full list] [Contact] [Source code]

Okay, I'm genuinely confused about the NextCloud hate.
I've been using it for a month, and It's literally had 0 issues.
Nothing about it seems unstable or slow. I'm 99% certain if you're having issues with nextcloud, it's a hardware issue.
- Depends what you're running it on. If you're running it on an 8c/16t 64gb system, you're probably fine.
  
  similar enough. 6c/12t 32gb system.
- I run a home server and a NAS and I have been trying to get Nextcloud running for years, lately having some success using Docker. Sure it works, but slow as molasses. That is immensely frustrating.
  
  @PlutoniumAcid @spudwart Did you configure memcache and nextclouds scheduled maintenance job, both are very much needed for nextcloud to work good.
- It gets hate for the number of users over the years who run a seemingly innocuous update and it suddenly nerfs their server and they have to roll back and wait and ponder why it happened meanwhile being stuck without updates until they figure out why. I left because of it but I'm told it doesn't happen anywhere near as often as it once did.

If you're not set on self-hosted give a try to mailbox.org, they have everything you described in one place.

Drive: NextCloud, FileCloud or Synology Drive are options. But your Intel NUC might be past it's due date if it cant handle something basic like NextCloud.
Meet: Skype and Teams exist for non-selfhosted options. As far as self-hosted options I'm not so sure for something like this.
- Next cloud isn't basic or at least it's not written in a way that feels basic, you need pretty decent specs to run that and it may be overkill for a lot of people

For Meet, I'd also suggest Jitsi. For Drive, I'd recommend giving cryptpad.fr a shot; that seems to be the closest to Drive's file editing capabilities.
- oh, very nice. thx
- cryptpad.fr
  That could be great if they dropped the encrypted act and/or actually provided OnlyOffice for Docs and Presentations, not only for spreadsheets. FileBrowser is way easier to deal with.

It involves spending money, but I wonder whether a Synology NAS might suit you rather well? Synology Drive, Synology Photos et al make a pretty respectable replacement for the Googles.
- I have considered NAS, but I always saw it as something for those who have lots of large files to store, like pictures, movies, shows, system backups etc. which I simply don't utilize right now.
  
  It can be whatever you want, if you want it only for documents the disks don't need to be to large, it can even be NAS SSDs (depending your backup model), but considering the office apps requirement I also think synology is a good option.

Seafile might be able to replace Drive.
- Yes, but don't they have a weird folder structure, where it's almost impossible to locate stuff outside of their apps?
  
  They do. I thought I'd mention it as some people don't mind that aspect of it.

Fastmail.com is excellent if you are considering Protonmail. Excellent performance, has a drive function and it sits somewhere between Google and proton in the privacy department.
- I've already switched to protonmail. And tried skiff before that, which I didn't like that much.
  I might give fastmail a try. Thx
  
  Actually.. I think I like fastmail

https://alternativeto.net/software/bigbluebutton/?license=opensource https://alternativeto.net/software/nextcloud/
Alternative too has great suggestions to get started.
I'm a bigbluebutton fan, a friend of mine uses whereby and it works great, with absolutely no registration needed. https://alternativeto.net/software/appear-in/about/
Next cloud/own cloud is great
I've migrated to tutanota for email/calendar. I miss Google calendar though.

As you said, NextCloud is slow, it is also buggy https://lemmy.world/comment/346174. Better hardware won't make it better.
As for suggestions you should checkout FileBrowser as it is fast, reliable and easy to use. An OnlyOffice integration is coming.
To replace meet, https://jitsi.org/. They even have a browser based solution that allows you to create quick meets: https://meet.jit.si/
- Filebrowser looks even nicer than cryptopad, and I think folders could probably be symlinked to immich, etc.
  Will definitely keep an eye on it. Thx
  Edit: Oh, just saw it's web-only :-(
  
  I think folders could probably be symlinked to immich, etc.
  Yes they can. I've been doing that for a long time. If you combine with Syncthing and Samba (for iOS) you also get a very nice cloud solution.
  Isn't cryptopad web as well? lol

If your "meeting" requirement is just viewing a screen then Rustdesk is super easy. if you want video and audio Webex Teams is great, or jitsi if you want to stay away from cisco.
- Yes.. I want to stay away from webex, msteams, etc. as much as possible
  Not because of the big-corp, but because the software is just a bloated crap.
  
  Then what you can do for meetings is set up a matrix instance with jitsI integration.
  Element and fluffychat apps have direct messageing and chatroom like slack with calling and conference call integration from jitsi. You can essentially have your own MSTeams.
  You can email links to external clients that they can just run in the browser also.
  It also has screensharing.
  If you don't want to self-host, you can also just pay monthly to element and they will host it. That seems pretty easy if you are looking for reliability.
- Webex Teams Free
  Features
  
  Meeting length limit: Up to 40 min Meeting capacity: Up to 100 Breakout rooms Video messaging by Vidcast Meeting recording: Local Storage

Why not proton drive?
- It's very limited, and I'd prefer a self hosted solution
  
  Syncthing, owncloud

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